Know that feeling? You need that one contract from 2019 right now, but the colleague who knew where it was no longer works there. You dive into the archive room and find a maze of boxes. Welcome to the reality of the modern corporate archive.

Properly managing and inventorying documents is a constant source of frustration for many organizations. And that's not a matter of unwillingness. It's the logical consequence of the dynamic business world we live in today.

Why you lose track
When a company grows or changes, the archive is often the first victim. The main culprits, listed:

1. Mergers and reorganizations: Two companies become one. Suddenly, two completely different administrative systems and archive structures have to merge. The result? Nobody knows anymore what's stored where.
2. An expanded workload: Employees are given more and more responsibilities. Maintaining the archive therefore logically slides to the bottom of the priority list.
3. The chronic staff shortage: There's simply no dedicated archivist on staff anymore. Management gets squeezed in ‘on the side,’ resulting in an uncontrolled proliferation of folders.

Whether your documents are stored on-site or already partly outsourced: without a watertight structure, you lose precious hours searching every single day.

Bring back structure with Merak

Good archive management is a discipline in its own right. You don't need to reinvent the wheel yourself. With Merak assistance, we take the pressure off your team. Our specialists come on-site to review your current archive, clean it up (what can be discarded according to retention periods?), and inventory it logically.

We then link this to MIO (Merak Information Overview). This is your digital cockpit. At the push of a button, you see exactly which box is where, what it contains, and when a document may be destroyed. This way, you turn administrative chaos into a streamlined process, without costing your own staff any time.

Bring peace of mind to your administration today.
Discover here what Merak assistance can do for your organization..